Feedback

Compliments and comments: contact us and we will record and review your compliments and comments. We will use your feedback to improve services, where necessary.

Complaints: please tell us about your complaint as soon as possible. When you receive your complaint reference number and know who is dealing with it, please keep the information safe so you can use it if you need to contact us about your complaint. If someone is speaking to us on your behalf, please ensure they have your permission and that we know beforehand that so we can talk to them.

Compliment: complimentary feedback about our services. We welcome all types of feedback and our staff particularly enjoy receiving compliments, especially when they know they have made a customer happy.  Please let us know and we can pass on your thanks!

Comment: general feedback about our services which may include ideas, suggestions and solutions about how we could improve our services.  Your comments about our services may be used during policy reviews so please let us know if you have any ideas about how you think we could do things better.

Complaint: an expression of dissatisfaction. This could be about the standard of our service, or perhaps you feel we have not delivered the services to agreed standards, quality or timescales.  Unfortunately, sometimes things do go wrong and we encourage you to let us know when this has been the case so we can put things right and hopefully prevent it from happening again to you or another customer.

Your feedback is important to us – it helps us to shape and improve our services.

To collect your feedback, we have partnered with CX Feedback to collect the views and opinions of our customers through email, text and call surveys.

If selected for the survey, your contact details will be shared in line with our  Data Privacy Notice. 

If you do not wish to be contacted for the survey, please let us know and we will ensure that your details are not shared, and you will not be contacted.

FAQ’s

What is CX Feedback? 

The system enables us to send out surveys via a telephone call, text, or email so that we can listen to your views on a range of subjects. 

How will I know that these surveys are from The Regenda Group?

The surveys will be sent to you directly by email, text or as an incoming call. They will have our recognisable branding from CX Feedback or Pexel.

If you are concerned that they are not genuine, you can contact us to check. 

First Time Resolution

When we receive your complaint, we will aim to resolve it when you first tell us that you are unhappy with our service; this is referred to as a First Time Resolution. We aim to respond to you within 5 working days and provide a resolution to your complaint.  This will be either by the person taking the complaint from you or it may be passed to the relevant team for specialist advice.

If we can't resolve your complaint at First Time Resolution, we will escalate your complaint to our Final Resolution

Final Resolution

If your complaint has not been resolved at First Time Resolution, we will further investigate the matter.

We will agree a date with you to respond by, keep you informed of progress and give you the name of the Manager who is investigating your complaint. They will look at all the issues you have raised, and will aim to respond within 15 working days.

We will contact you by telephone, letter or a home visit to discuss your complaint in more detail, to make sure that we understand why you are unhappy with our service, before providing you with a written response.

If you are unhappy with our Final Resolution you can refer your complaint to the ESFA (Education Skills and Funding Agency).

The ESFA will then decide if they can look into the complaint, and will let you know if they can take up your case on your behalf. 

If you need help or advice or want someone, such as relative, a friend or an adviser, to act on your behalf, you can do this if we have your permission to talk to them.

If you need help to find an adviser who is independent you can contact the Citizens Advice Bureau, Housing Aid Centre, Local Law Centre, a solicitor, your local Councilor or your Member of Parliament. You can find contact details for these in local directories or on the internet.